Where do I lodge my transfer documents?

The Transfer documents are to be sent to Karvy Computershare Pvt Limited, Hyderabad our Registrar and Share Transfer Agent (RTA) .To ensure that your request is processed quickly please ensure the following:

• The transfer documents are complete in all respects.
• The relevant share certificates are enclosed.
• The transfer deed has been duly presented to the prescribed authority and that his signature and date of presentation is affixed on it at the top.
• The date of execution is subsequent to the date of presentation to the prescribed authority.
• The transferor’s signature has been duly witnessed.
• The transfer deed is affixed with share transfer stamps of necessary value [50 paise for every Rs. 100 (or part thereof) of consideration value or market price whichever is higher].
• All relevant columns are filled up.

Please note that RTA will acknowledge receipt of all transfer documents. If you do not receive an acknowledgement from the RTA within a reasonable time, it is probable that your documents did not reach them. In such a case, please write to them immediately giving details of documents sent and also check with your courier/post office.

When can I get back the share certificates after transfer?

All valid share transfer requests will be processed by the RTA and a letter informing the shareholder of the same will be sent within two weeks. This is called a demat option letter upon receipt of which, the shareholder has to exercise an option within 30 days to receive the share certificates in physical form or request an electronic credit of the shares. In cases where the shareholder informs the RTA to forward share certificates the RTA would do so. In cases where the shareholder wishes to have electronic credit of shares, the shareholder will approach his Depository participant and forward the letter back to RTA with the Depository Participant's seal. The RTA will return the share certificates to the shareholder if he does not hear from the shareholder within 30 days of the option letter.

Do you have any share transfer agents?

Yes. M/s Karvy Computershare Pvt. Ltd. (Unit: Cholamandalam Investment & Finance Company Limited)
Plot No.17-24 Vittal Rao Nagar, Madhapur Hyderabad - 500 081 are our Registrar and Share Transfer Agent(RTA). All transactions relating to shareholding including recording the change of address, processing transfers and distributing dividends are handled by the RTA.

In view of the SEBI Circular No. D&CC/FITTC/CIR-15/2002 dt 27th December 2002, the share registry work which was earlier handled in-house was handed over to M/s Karvy Computershare Pvt Limited in March 2003. However, Karvy Computershare Pvt Limited. has now hived off its registry business to a new entity called Karvy Computershare Pvt.Ltd.

How do we make the claim for payment of unencashed dividend warrants?

You can send the unencashed dividend warrant to the RTA and you will receive payment if the unclaimed dividend amount has not been transferred to the Investor Education and Protection Fund (IEPF). Please note that unclaimed dividend shall be transferred to the IEPF within seven years from the date of transfer to the Unclaimed dividend account.(Transfer to the unclaimed dividend account is done within 7 days from the date of expiry of the thirty days from date of declaration of dividend,) Dividend once transferred to the IEPF cannot be claimed under any circumstances.

How do we receive payment on dividend warrants that are lost?

Please write to the RTA. The RTA, after verifying the records will advise you the procedure for claiming the amount. Under normal circumstances, an indemnity bond will be required for you to claim the amount.

Is nomination facility available?

Yes. The Companies Act provides for nomination facility for shareholders. You may please write to the RTA for details and the prescribed formats.

What do I need to do to change my address particulars?

You need to write to the RTA informing of the new address. Shareholders holding shares in electronic form should contact their Depository Participant (DP) for the change in address.For the changes to be recorded promptly and correctly please ensure the following:

• Write to RTA as soon as you change your address mentioning your name and folio clearly.
• Mention both your old and new addresses.
• Mention the pin code in your address.
• If you do not receive an acknowledgement from RTA within a reasonable time, it is possible that your communication did not reach them, as RTA acknowledges every letter from shareholders. In such a case, please do write to them again.

What do I need to do to change my bank particulars?

You need to write to the RTA informing them of the new bank particulars. Shareholders holding shares in electronic form should contact their Depository Participant (DP) for the change in bank particulars. For changes to be recorded promptly and correctly please ensure the following:

• Write to RTA as soon as you change your bank account mentioning your name and folio clearly
• Mention your old and new bank account particulars.
• If you do not receive an acknowledgement from RTA within a reasonable time, it is possible that your communication did not reach them, as RTA acknowledges every letter from shareholders. In such a case, please do write to them again.
• Shareholders holding shares in electronic form should contact their Depository Participant (DP) for the change in bank details.

What is the procedure for issue of duplicate share certificates?

Members are eligible to receive duplicate share certificates in lieu of share certificates that are torn, mutilated or lost. The Company will issue duplicate share certificates upon surrender of the original share certificates along with a request for issue of duplicate share certificates. The request should be made to the RTA

If share certificates are lost and duplicate certificates are to be issued, the Company will issue the same after certain formalities are completed. The formalities will include execution of an indemnity bond by the member in favour of the Company, execution of an affidavit by the member, advise to stock exchanges in which shares of the Company are listed and in certain cases, advertisement of the loss of the share certificates. On completion of the above formalities, duplicate share certificates will be issued.

Members may please contact RTA to obtain the formats for the indemnity bond and the affidavit.

What is the procedure for transmission of shares?

In the unfortunate event of a shareholder's demise, the jointholder(s), if any, of the shares are entitled to have the shares transmitted to their names on production of an attested copy of the death certificate of the deceased.

If there is no joint holder of the shares, the legal heirs have to produce the following documents:

1. Attested copy of the death certificate of the shareholder.
   
   
2. If a Will is available, it has to be Probated. If not Probated, a succession certificate is required.

   In the absence of a Probate and a Succession Certificate, the following documents have to be produced:

   1. A legal heirship certificate issued by the local Tahasildar detailing the legal heirs to the deceased.
   2. An indemnity bond from the legal heir who claims title to the shares.
   3. An affidavit from the legal heir who claims title to the shares.
   4. A no-objection-certificate from other legal heirs to transmit the shares in favour of one or more among them, whether singly or jointly, who are claiming title to the shares, with signatures of the other legal heirs duly attested by a notary public.

And, of course, the original share certificates are required for effecting the transmission.

The above procedure for transmission will not be applicable if a nomination has been made by the shareholder.

Do you provide ECS facility for payment of dividends?

Yes, we provide ECS facility at Bangalore, Calcutta, Chennai, Hyderabad, Mumbai, New Delhi, Ahmedabad,  Coimbatore, Bhuvaneshwar, Chandigarh, Guwahati, Jaipur, Kanpur, Nagpur, Patna and Trivandrum. We may extend this facility to other places over time. Please note that this facility is not available in case you maintain your account with an Extension Counter. If you wish to avail of this facility, please contact the RTA.

When can I expect the dividend payments?

Interim Dividend for the year ended 31 March 2010 was paid to the shareholders whose names appeared in the register of members as on 6th May 2010 being the record date fixed for this purpose in respect of shares held in physical form and in case of shares held in dematerialised form, as per the details furnished by the depositories for this purpose as on the record date.

When was the last Annual General Meeting of the Company held?

The thirty first annual general meeting was held on July 28, 2009 at The Music Academy, New No.168, (Old No.306), T.T.K Road, Royapettah, Chennai – 600 014.

What were the last book closure dates?

The register of members and transfer books of the Company were closed from July 23, 2009 to July 28, 2009 (both days inclusive).